Facilities & Maintenance

Music System

  • Where it is
  • how to operate
  • approved stations

Dishwasher

  • How to use
  • Steps for cleaning
  • Troubleshooting

Bathrooms

Bathrooms are to be cleaned daily and will receive a full deep cleaning on Tuesday, Friday, and Sunday mornings before we open. All of the supplies needed to clean the bathrooms are located in the supplies closet in the bathroom. You will find a mop, broom, gloves, and a caddy with various cleaning supplies.

Daily Cleaning

  1. Lift each toilet lid and squirt toilet bowl cleaner along the inside rim and let it sit for 5 minutes.
  2. Using the provided toilet brush, scrub the inside of the toilet bowl and flush down the cleaner.
  3. Lower the lid and wipe the toilet bowl and seat down with disinfectant.
  4. Empty the trash in the stalls and replace liners if needed
  5. Refill toilet paper as needed. The extra toilet paper in located SOMEWHERE along with the key to open the dispensers.
  6. Squirt toilet bowl cleaner along the rim of each urinal and let sit for 5 minutes.
  7. Using the provided toilet brush, scrub the inside of the toilet bowl and flush down the cleaner.
  8. Wipe the outside of the urinal down with disinfectant
  9. Windex any mirrors that are looking dirty or smudged
  10. Wipe out any soap drips out of the sink and refill soap if needed.
  11. Wipe down the baby changing statin if needed and refill liners.
  12. Sweep and mop the floors as needed. This can be done at the same time as the rest of the floors in the building. The floors should be free of debris and large spills from the cleaning night before.

Bathroom Checks

Bathroom checks should happen approximately every three hours that we are open. They may be needed more or less depending on business. Keeping the bathrooms clean is the responsibility or all Team Members working.

  1. Check each stall for toilet paper and refill if necessary. If you find a stall that is in need of cleaning, please do so.
  2. Check each soap dispenser and refill if necessary
  3. Check the floor for loose debris or spills and clean accordingly

Deep Cleaning

  1. Lift each toilet lid and squirt toilet bowl cleaner along the inside rim and let it sit for 5 minutes.
  2. Using the provided toilet brush, scrub the inside of the toilet bowl and flush down the cleaner.
  3. Lower the lid and wipe the toilet bowl and seat down with disinfectant.
  4. Empty the trash in the stalls and replace liners
  5. Refill toilet paper as needed. The extra toilet paper in located SOMEWHERE along with the key to open the dispensers.
  6. Wipe down the walls inside of each stall with disinfectant
  7. Squirt toilet bowl cleaner along the rim of each urinal and let sit for 5 minutes.
  8. Using the provided toilet brush, scrub the inside of the toilet bowl and flush down the cleaner.
  9. Wipe the outside of the urinal down with disinfectant
  10. Wipe down the walls inside of the stall with disinfectant
  11. Wipe down all door handles and locks with disinfectant and the polish with stainless steel cleaner, including the main bathroom door.
  12. Windex any mirrors that are looking dirty or smudged
  13. Wipe down the baby changing station with disinfectant and then polish the exterior with stainless steel cleaner.
  14. Wipe down the sink and soap dispensers with disinfectant and then polish with stainless steel cleaner.
  15. Sweep and mop the floors, paying special attention to the floors inside of the urinals and stalls. This can be done at the same time as the rest of the floors in the building. The floors should be free of debris and large spills from the cleaning night before.

Floor Care

The floors in the public areas are spot cleaned throughout the day and before we leave for the night, and will receive a full sweep and mop each morning.

Sweep

Located in the supply closet you will find a sweeping broom, a push broom, and a microfiber broom as well as a dust pan.

  1. All chairs should be in the tables from the previous nights closing.
  2. Sweep under and around all tables
  3. 1.

Mop

A full mop of the floors is done each morning prior to opening. Any spills on the floor should also be spot mopped throughout the day and in the evening before the last Team Member leaves. We never leave spills or sticky messes on the floors overnight. Located in the supply closet you will find the mop for the public area floors and a mop bucket for solution. The mopping solution can be found SOMEPLACE. After you have located your supplies you are ready to mop the floors.

  1. All of the chairs should be on the tables from the night before, if they are not you will need to do this prior to mopping.
  2. Starting from one end of the building and working your way around the room, mop under and around all furniture paying special attention to the high traffic areas such as entry ways and the bathroom stalls.
  3. Depending on the condition of the floors, if may be necessary to change your mop water half way through.
  4. When mopping around wood, such as the benches or bus stations, be aware of any pooling water. Excess water can damage these surfaces.
  5. When you are done mopping, rinse out the mop head and dump out the dirty mop water. Replace all supplies to where you found them.
  6. When the floors have dried you can place the chairs back on the floor.

Bus stations

There are two bus stations located in the public area; one on the West side by the front door and one on the East side by the kid area. They both have garbage, recycle, and compost containers along with racks for dirty glasses, clean water glasses, and a water faucet. It is our hope that our guests will use these stations to dispose of their trash and put away there dirty glassware. It is our responsibility to make sure that they stay clean and inviting to our guests, especially during the busy hours.

Nightly

  1. All trash, recycle, and compost should be empty with clean liners inside of cans.
  2. Stock ## racks of clean water glasses
  3. Stock ## empty racks for dirty glasses
  4. All surfaces should be visibly clean and not sticky to the touch. Wipe down if needed. 1.

Weekly Detail

On MWF (or something) the bus stations will receive a deep clean 1. All trash cans are to be sprayed out and left out to air dry over night 1. The interior of the bus station will be wiped down with disinfectant 1. All exterior surfaces of the bus will be wiped down and disinfected.

TODO: See if the water faucets need to ever be disassembled or have any special cleaning…

Building Exterior

The exterior of our building is the first impression that our guests have about Optimism Brewing Co. Given the high foot traffic and lively night scene of our location on Capitol Hill, it is important that we are aware of what condition the outside of the brewery is in. Each morning the opening Team Member will do a daily cleaning of the exterior of the building.

Daily Cleaning

  1. Locate the broom and dust pan designated for outdoor cleaning and take them with with you along with a pair of gloves. They can be found in the utility closet in the bathroom. They broom and dustpan can be distinguished by their red handles (or something..)
  2. Starting from the employee entrance walk the perimeter of the building. You are checking for cleanliness and the over all condition of the building paying close attention to the entryways.
  3. Any loose debris should be swept up and properly disposed of before we open.
  4. If there are liquid messes they will need to be pressure washed off to the building. (They will not have time to do this before we open. How can it get communicated to you and I and then actually get done?)
  5. In the event that you find human waste, vomit, or potentially hazards substances such at needles… (Figure out what to do….)
  6. If there is graffiti on the building it will need to be reported to Graffiti Busters for removal. More information on graffiti can be found here.

Deep Cleaning/Pressure Wash

Graffiti

  • Who to call
  • What if anything we try and do ourselves.

Potentially Hazards Substances

Windows

Interior

Exterior

Loading Dock

Ground Care

Furniture Care

Doors and Trim

  • Scuffs and marks
  • Paint touchup?

Alarm

The Brewery is equipped with a wireless system. During your first week of employment you will be given an individual code that you will use to arm and disarm the system. The main control panel is located right inside of the employee entrance.

Disarm

  1. Locate the alarm key pad on the SOMETHING wall in and enter your 4 digit alarm code.
  2. You will have 30 second from the time you open the door to the time you have to turn the alarm off
  3. If the alarm does go off you will still be able to enter your 4 digit code to silence it.
  4. If the alarm sounds for more than 30 second the alarm company will call Gay Gilmore or Troy Hakala to see if this is a real emergency and if they should dispatch a police officer.
  5. Please have you phone available as Gay or Troy will most likely call you to find out if you know why the alarm is going off.

Arm

  1. Double check that all exterior doors are locked. You can review that procedure here
  2. Gather all of you belongings prior to setting the alarm as you will only have 90 seconds to exit the building
  3. Enter your 4 digit code and press SOMETHING
  4. Exit the building and make sure that the employee door is securely shut

Doors and Locks

TODO: Flush out exactly what we need in here.

Exterior Doors - Push Bar Locks

All of the exterior doors, with the exception of the employee entrance, can only be locked or unlocked from the inside. You can do this by using the hex key located SOMEPLACE. During business hours all of these doors are to be open.

Unlock

  1. With the interior bar pushed in insert the hex key and twist to the CHECK
  2. The bar should now be locked in that position and remain the way when you let go of it.
  3. The door is now unlocked and can be used to enter or exit the building. This is the correct position when we are open for service

Lock

  1. Insert the hex key into the push bar and turn to the CHECK
  2. The push bar should “pop out”
  3. The door is now locked and can only be used to exit the building
  4. This is the correct position when we are closed for service

Loading Dock Door

The large rolling door that allows access to the loading dock can only be opened from the inside of the Brewery. On the North side of the gate you will see both a switch and a large chain that can be used to open and close the gate. For safety the gate should either be all of the way opened or closed, not half way.

TODO: Add LD Instructions and use.

Gates

There are two gates located on the East side of the building located along Broadway Court. During business hours they are to remain open.

TODO: Add instructions on how to lock/unlock

Interior Doors and Employee Entrance - Key Pad Locks

The majority of the locking doors in the brewery are controlled by keypads, which eliminate the hassle of constantly carrying keys around. On your first shift you will be given a 5 digit code that you will use to open all of the doors that you will have access too, most notably the employee entrance located along Broadway Court. These doors should always remain closed.

  1. Enter your 5 digit code on to the key pad
  2. If your attempt was successful you will see a green light and hear one beep. The door is now unlocked and will remain so for 5 seconds
  3. If you see a red light and hear 5 beeps, your code was entered incorrect. After 3 incorrect attempts the lock will shut off for 30 seconds. At the end of 30 seconds you will hear 2 beeps and see a red flash indicating that you may try again.
  4. If your code continues to not work please see a manager. It is also possible that you are not programmed for the door that you are trying to access.

TODO: Ask about this - In the event that you are the first person at the location in the morning and find your code is not working, you can….. (is this in the manual or do they call and get the directions?)

Programming Key Pad - Manager Codes

Manager codes can only be programed by someone who has access to the Master Code. Before you get started you will need to locate the master lock file and the corresponding sheet for the door that you are programming. Find an unused Manager “Location Code” and make note of it. The Team Member will also need to select a 5 digit code that they will use to unlock all of the doors they are assigned to. Once you have these two sets of numbers you are ready to program the lock.

To program the lock follow the steps below, limiting the time in between:

  1. Enter the Master Code
  2. Press A then the two digit location code and another A
  3. Then enter in the Manager’s 5 digit code
  4. You should now hear 6 rapid beeps and see a red light
  5. If the programming was successful, the door will lock itself within 5 seconds
  6. If the programming was unsuccessful, verify that the master code and location code are correct, and that the code you are attempting to program is 5 digits long, and then repeat the above steps

Example, if you wanted to add Manager Code 33333 in location 00 you would press the following

(Enter Master Code) A 00 A 33333

Always close and test the lock before you move on and record the user’s information in the master sheet. Remember that you will need to do this for each door you want the manager to have access to.

Programing Key Pad - Team Member Codes

Team Member codes can be programmed by anyone who has a manager code. Before you get started you will need to locate the master lock file and the corresponding sheet for the door that you are programing. Find an unused user “location” code and make note of it. The Team Member will also need to select a 5 digit code that they will use to unlock all of their assigned doors. Once you have these two sets of numbers you are ready to program the lock.

To program the lock follow the steps below, limiting the time in between:

  1. Enter the Manager Code
  2. Press A then the two digit location code and another A
  3. Then enter in the Team Member’s 5 digit code
  4. You should now hear 6 rapid beeps and see a red light
  5. If the programming was successful, the door will lock itself within 5 seconds
  6. If the programming was unsuccessful, verify that the manager code and location code are correct, and that the code you are attempting to program is 5 digits long, and then repeat the above steps.

Example, if you wanted to add Team Member code 33333 in location 01

(Enter *Manager Code) A 01 A 33333*

Always close and test the lock before you move on and record the user’s information in the master sheet. Remember that you will need to do this for each door you want the team member to have access to.

Deleting a User Code

In the event you need to delete a code you can follow these steps. If you want to change a users code you first must delete it and then reprogram the new code. Before you begin you will need to access the Master Lock Sheet and find the employees corresponding “location” code for each lock you are deleting them from. To delete a Team Member code you will need either a manager code, or the master code. Manager codes can only be changed or deleted with the Master code

  1. Enter the Manager/Master Code
  2. Press A then the two digit location code and then another A followed by an asterisk /*
  3. You should now hear 6 rapid beeps and see a red light
  4. If the programming was successful, the door will lock itself within 5 seconds
  5. If the lock remains open, repeat the above steps

Example, if you wanted to delete Team Member Location Code 01

(Enter *Manager/Master Code) A 01 A /

Lights

The majority of the lighting in the brewery is programmed to come on at specific times throughout the day, and will self adjust for brightness according to needs. For example, at opening the lights will automatically turn on, or adjust, according to preset brightness levels. When the sun starts to set, the lights will brighten accordingly. In addition, all of the lights near the windows are able to sense how much sunlight is coming in and will automatically dim so that we are not unnecessarily waisting resources. Pretty neat, huh?

There are only a few times when the employees will need to turn the lights on themselves. There are two light switches that will be used to control the lights.

Brewery Switch

There is a switched located SOMEPLACE in the brewhouse. * The top button is the Brewing setting. This will turn on or adjust the lights above and surround the brewhouse to full brightness. It is ok to use this setting even when there are guests in the building as it will only affect the brewhouse lights. * The bottom button is the Away setting. This will turn off all of the lights in the facility with exception to the security lighting. The last Team Member leaving for the night will always press this button.

Counter Switch

There is a switch located SOMEPLACE behind the counter * The top switch is used for Last Call. This button is to be pressed 30 minutes prior to closing. Over the course of the next 30 minutes the lights will slowly brighten until they are at full brightness, which will correspond to closing time * The bottom button is Full Brightness. By pushing this button all of the lights in the entire brewery will instantly go to their full brightness. This button can be used for cleaning before we are open, or other times with more light is needed.